Executive Assistant - PH
The Executive Assistant will monitor and coordinate the requirement of the Country Head. The role will be managing mostly business-related tasks such as but not limited to creating reports, managing calendar and correspondence, project management, taking minutes, and other administrative tasks.
The Executive Assistant will provide updates and efficient status reports to the Country Head on several aspects of the business like on commercial, fulfilment operations and supply chain, and in some cases even for studios. Analysis, critical thinking and problem-solving skills and strategies will be essential in tracking and monitoring activities and presenting recommendations and suggestions to the Country Head and Deputy Chief Executive Officer. Lastly this role, will also be responsible in carrying out administrative tasks, providing a seamless delivery experience to the company’s decision-makers.
Responsibilities:
Support the Country Head by overseeing and tracking projects, including, but not limited to schedules, plans, resource allocation, risks and issues, and status reports
Provide consistent project plan/status reporting for use by the digital brand managers, internal clients, and
management
Reads and analyze business related messages, letters, agendas, memos and determine its significance, routing
to appropriate personnel in a timely and efficient manner
Act as the key point of contact for Country Head
Provide business insights with outstanding judgment, suggestions, and recommendations.
Ensures that projects, campaigns, and other deliverables are right on track following AIRR standards
Manage the Country Head’s schedule and correspondences
Drafts executive memos and correspondences for review of the Country Head
Communicate and collaborate with internal and external stakeholders as needed regarding project deliverables
including managing expectations and completion.
Proactively develop and maintain strong working relationships with both internal and external stakeholders
Ad -hoc responsibilities that may be needed by the Country Head
Requirements:
Bachelor’s Degree or equivalent relevant experience
Experience in project management and administrative tasks
Excellent written and verbal communication skills
High level of confidentiality
Knowledge of both theoretical and practical aspects of project management, techniques, and tools
Highly adaptable in a fast-paced environment, critical thinker, strong problem-solving skills
Exceptional verbal and written communication skills
Ability to collect, track, and analyze multiple data sets
Keen attention to details
Ability to build rapport and collaborate with others within the organization and externally
Proficient in Microsoft Office, Zoom, and other business tools