Office & Admin Associate - TH

 
 

We are seeking to hire an experienced Office & Admin Associate to join our team. The Office & Admin Associate is responsible for keeping an office running smoothly and overseeing administrative support.

The successful Office & Admin Associate is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

 

Responsibilities:

  • Plan, direct and coordinate supportive services of the company, such as asset management and maintenance, office supplies and inventories, record-keeping, mail distribution, telephone operator/receptionist, and other office support services.

  • Maintaining the office condition environment and arranging necessary repairs and services.

  • Being a point of contact person for maintenance, mailing, shipping, supplies, equipment, bills and errands.

  • Responsible for vendor sourcing practices (Researching, evaluating and liaising with vendors)

  • Preparing purchase requisitions and issuing purchase orders in accordance with company policy and negotiated terms and conditions.

  • Liaise with Finance team to ensure accurate and timely payment of invoices, as necessary for the business with the relevant suppliers.

  • Work closely with Commercial/Finance team to ensure FDA process has smooth operations.

  • Handling Asset Management tracking.

  • Handling HR project event/activities: annual outing, internal/external training, and other events as assigned from time to time by Management.

  • Prepare and submit visa, work permit and residential permit applications.

  • Be the person in charge to contact any related regulators/government/relevant 3rd party vendors to run the operations smoothly.

  • Other ad-hoc tasks as assigned by the respective Manager.

Requirements:

  • Bachelor’s degree in related field.

  • At least 3 years of work experiences in a field of office administration/procurement or in a related area.

  • Experienced in FDA process is a plus.

  • Knowledge in administrative procedures, office administration and procurement tasks.

  • Pleasant personality, fast learner, enthusiastic, positive attitude and result oriented.

  • Solid analytical skills with ability to create reports and conduct cost analyses.

  • Professional level of skills in using computers such as Excel, PowerPoint, etc.

  • Excellent communication skills and the ability to engage with diverse people.

  • Initiative to problem-solve quickly and with minimal disruption.

  • Flexibility and the ability to multi-task in a demanding, fast-paced environment.

  • Highly process and solutions-oriented personality.

  • Interest or experience in start-up companies, and/or entrepreneurship.

  • Ability to multi-task, prioritize, and manage time effectively.

  • Ability to build rapport and collaborate with others within the company and externally.